Case Study: Bizzabo streamlines virtual event run-of-show planning with HeySummit

Bizzabo streamlines virtual event run-of-show planning in 30 minutes with HeySummit

Bizzabo, a provider of event management software, faced the challenge of ensuring their complex virtual events and online summits ran smoothly behind the scenes. They needed a robust production plan to coordinate hosts, producers, speakers, and sponsors, preventing issues like missing webinar links, unconfirmed slide decks, and forgotten sponsor mentions that could disrupt the live attendee experience. To address this, they utilized a virtual event run-of-show template from vendor HeySummit.

The solution implemented was HeySummit's detailed, minute-by-minute run-of-show template, which provided a production-facing cue sheet for their team. This template clearly outlined timing, ownership, video links, speaker handoffs, sponsor cues, Q&A moderation, replay checks, and critical backup plans. By using HeySummit's framework, Bizzabo was able to transform a simple agenda into an effective operating document, ensuring their team was perfectly coordinated. This resulted in a seamless production process, significantly reducing live errors and ensuring a professional, reliable experience for all attendees.

Bizzabo