Case Study: Zabal Media saves $150,000 a year with Bonsai

How Zabal Media saved $150,000 a year by switching to Bonsai

Zabal Media, a full-service digital agency, was struggling with a fragmented operational system that used ClickUp for tasks and time tracking alongside QuickBooks and spreadsheets for financials. As the company grew to 45 employees, this patchwork process became a major bottleneck. Founder Wilian found that manually calculating project budgets and profitability was extremely time-consuming and error-prone, costing the agency valuable time and hindering its ability to scale effectively. This challenge prompted their search for a more integrated solution, leading them to the vendor Bonsai.

By implementing Bonsai's integrated platform for project management and financial operations, Zabal Media consolidated its tasks, time tracking, budgets, and invoicing into a single system. The solution provided the real-time financial clarity the agency needed to optimize resources and track project health instantly. As a result, Bonsai helped Zabal Media save an estimated $150,000 annually that was previously spent on manual calculations and reduced their monthly client billing process from over 8 hours to just 30 minutes, enabling confident scaling for future growth.

Zabal Media

Wilian Iralzabal

Founder