Case Study: Spooner Health cuts $14K/month in vendor maintenance by archiving its CPSI EHR with Harmony Healthcare IT

Critical Access Hospital Cuts $14k Monthly in Vendor Maintenance Alone by Archiving Its CPSI/Evident Electronic Health Record

Spooner Health, a 25‑bed critical access hospital in Spooner, Wisconsin, faced a challenge after outgrowing its CPSI/Evident EHR and preparing to migrate to Epic—most legacy data wouldn’t transfer and continuing CPSI maintenance and server costs were required for 7–10 more years. Spooner Health selected Harmony Healthcare IT to archive its CPSI system using Harmony’s HealthData Archiver to keep records accessible, compliant, and easy to retrieve.

Harmony Healthcare IT implemented HealthData Archiver®, streamlining record access, reducing IT and health information management workload, and enabling an accounts‑receivable wind‑down via the Transaction Posting Module. The solution cut vendor maintenance costs by about $14,000 per month, saved $10,000–$15,000 per server, improved security with IP‑restricted access, and hit a projected break‑even around 24 months—delivering measurable cost and time savings for Spooner Health.

Spooner Health

Jeremy Masterjohn

IT Director