Case Study: a large hospitality chain deletes 35 million redundant emails and preserves 40,000 records with harmon.ie

a large hospitality chain deletes 35M emails in two months with Harmon.ie

A large hospitality chain was facing significant compliance risks and collaboration issues due to a massive backlog of millions of redundant emails stored in its Outlook and Exchange systems. Without a clear retention policy, employees were hesitant to delete old messages, leading to information overload and difficulties in locating valuable records. The company partnered with harmon.ie to address this challenge.

Using harmon.ie's drag-and-drop functionality and bulk metadata editing features, the company established a new two-year email retention policy. This empowered employees to easily categorize and preserve valuable emails directly into SharePoint while deleting unnecessary ones. As a result, harmon.ie enabled the company to delete over 35 million redundant emails and preserve 40,000 valuable records in just two months, drastically reducing legal risk and data storage needs.