Case Study: Sula Vineyards achieves 10-day reimbursements and automated expense compliance with Happay

What can CFOs learn from Sula's state-of-the-art Expense Management Process

Sula Vineyards, India’s largest and most awarded wine brand, faced a cumbersome, paper-heavy expense process that slowed reimbursements and hurt morale. With 300+ employees filing an average of 7–8 bills monthly (~2,250 bills/month), manual checks and a 60-day reimbursement cycle created policy gaps, duplicate claims and cash leakages. To modernize finance operations, Sula engaged Happay for an automated expense management solution.

Happay implemented a paperless mobile expense system with automated policy checks, Google Maps–backed mileage calculation, project/cost-center tagging and SAP integration, plus deviational approval workflows. The change cut the reimbursement cycle to 10 days, automated ~2,250 monthly bill filings, saved 240 man-days, reduced filing time from 1 day to 1 hour, delivered 11L+/year in potential savings, eliminated duplicate and out-of-policy claims, and boosted productivity for 150+ sales employees — all powered by Happay.

Sula Vineyards

Bittu Varghese

Chief Financial Officer