Case Study: ApproveMe achieves streamlined payroll, faster remote hiring and onboarding with Gusto

Gusto Solves Payroll, Remote Hiring, and Onboarding for Fast-Growing SaaS Startup, ApproveMe.com

ApproveMe.com, a Phoenix-based SaaS maker of The Document Signing Experience™, was scaling rapidly and preparing to double its headcount from about 25 to 50 while hiring remotely across the U.S. and internationally. The company faced fragmented payroll and contractor payments, time-consuming onboarding and payroll processes (taking up to eight hours a month and four–five hours per hire), and needed access to capital and compliance support during the pandemic.

Gusto provided an all‑in‑one people platform and advisory services that streamlined payroll, international contractor payments, and onboarding, while helping ApproveMe secure roughly $50K in R&D tax credits and an additional $50K in ERTC credits plus PPP export tools. The switch cut payroll to under an hour per month, saved about 84 hours annually, sped onboarding by ~80% (to one hour or less), enabled bi‑weekly pay and hiring across all 50 states, and freed time and capital to accelerate growth.

ApproveMe

Kevin Michael Gray

Founder