Case Study: Eswatini Sugar Association achieves a paperless boardroom and slashes prep time from 4+ days to 2 hours with Govenda

Eswatini Sugar Association Goes Paperless in the Boardroom

The Eswatini Sugar Association (ESA) struggled with a manual, paper‑based board pack process that required 4–6 staff and more than four days to compile, print and mail materials before each meeting, often causing missed updates, delivery issues and high mailing costs. To address these challenges ESA implemented Govenda’s board portal software to digitize and streamline its boardroom processes.

Using Govenda, ESA reduced its distribution timeline from 4+ days to about 2 hours, cut mailing costs to $0, and shrank the team required to prepare materials from six people to one within the first 30 days. Govenda also enabled instant document updates, tracker features that show who has viewed packs, virtual RSVPs, improved compliance with notice timelines, and widespread member adoption (90% navigated without training), with ESA reporting a 640% reduction in time spent compiling and distributing board materials.

Eswatini Sugar Association

Banele Nyamane

Eswatini Sugar Association