Case Study: Texas Library & Archives Commission achieves streamlined physical records management and cost savings with Gimmal Physical

Archival Revolution: How TSLAC Elevated Records Management Efficiency With Gimmal Physical™

The Texas Library & Archives Commission faced a massive records‑management challenge: tracking and servicing an inventory of roughly 390,000 boxes, 255,500 microfilm reels and 1.7 million microfiche sheets for 80+ state and local agencies while maintaining retention schedules and improving accessibility beyond a legacy system. To address this, the agency turned to Gimmal and its Gimmal Physical records management solution.

Gimmal delivered Gimmal Physical (formerly Infolinx) to create a system of record that automated inventory, retention and billing workflows, and supported space management across two warehouse facilities. The deployment centralized management of over 150 retention schedules for 148 agencies, streamlined invoicing for thousands of end users, and reduced process steps and operating costs—enabling faster service, expanded scan‑on‑demand and microfilm/fiche digitization capabilities, and ongoing growth under Gimmal’s platform.

Texas Library & Archives Commission

Bobby French

Customer and System Specialist