Case Study: Putnam City Schools achieves secure digital evidence sharing in minutes with Genetec Clearance (Genetec)

Sharing Evidence in Minutes with Genetec Clearance

Putnam City Schools, a district serving over 20,000 students in Oklahoma, relied on Putnam City Schools Police Department to protect campuses and manage investigations—but sharing video evidence was slow, manual, and risky (burning DVDs/USBs, hand-delivery, and stapling copies to reports). To modernize evidence handling and protect student privacy, the district turned to Genetec and its cloud-based Genetec Clearance digital evidence management solution.

Using Genetec Clearance, officers now import, tag and share case files via secure links, with automatic format conversion, audit logs for chain-of-custody, and FERPA-compliant security (plus redaction tools for minors). The result: faster case processing, fewer physical transfers, and measurable time savings—videos that once took hours to prepare can be shared in minutes (one partner received evidence in 30 minutes and made an arrest that night)—and potential long-term storage cost reductions by moving archives to the cloud with Genetec.

Putnam City Schools

Mark Stout

Chief of Police