Case Study: Louisiana State Museum centralizes collections management with Gallery Systems

Louisiana State Museum centralizes collections across 9 museums with Gallery Systems

The Louisiana State Museum, a multi-site institution managing a vast collection of 500,000 objects, faced challenges with decentralized and inefficient collections management. Each of its nine museums operated separately using disparate tools like Word and Excel, leading to poor communication and an underutilized database. To centralize its operations and standardize workflows, the museum partnered with vendor Gallery Systems to upgrade to TMS Collections and implement TMS Media Studio.

Gallery Systems provided the Louisiana State Museum with its TMS Collections and TMS Media Studio solutions, along with Managed Hosting services to transition the system to the cloud. This implementation successfully consolidated collections management across all sites, eliminated duplicate data entry, and redistributed the workload to 26 staff members. The results included significant time savings through intuitive search and batch updating features, a centralized process for handling media requests, and ongoing support from Gallery Systems that ensured a smooth transition and effective long-term use.

Louisiana State Museum