Case Study: UT Austin streamlines its Undergraduate Research Forum with Fourwaves

UT Austin streamlines a 1,000-attendee research forum with Fourwaves

The College of Natural Sciences at the University of Texas at Austin (UT Austin) faced challenges managing its annual Undergraduate Research Forum using fragmented tools like Qualtrics and Airtable. This disjointed approach created a highly manual process for handling registrations, abstract submissions, and virtual posters, which was time-consuming for the event team and negatively impacted the experience for remote participants. They sought a unified solution and selected the abstract management software from Fourwaves.

By implementing Fourwaves, UT Austin gained a centralized platform that combined registration, submissions, and virtual poster management into one intuitive system. The solution provided administrative autonomy, a professional online poster gallery, and easy update capabilities for students. As a result, the event team eliminated manual hassles, saved countless hours of work, and created a polished experience for over 1,000 participants. The success led to a multi-year commitment with Fourwaves and plans to expand its use across other departments.

UT Austin