Case Study: EPIP streamlines a complex academic conference with Fourwaves

epip manages 218 submissions and 260+ registrations with Fourwaves

The European Policy for Intellectual Property (EPIP) association faced the challenge of managing its complex 2025 academic conference, which included over 200 submissions and a multi-stage peer review process. With a small organizing team, they needed to avoid administrative errors and preserve their academic committee's time for intellectual tasks rather than logistics. They turned to Fourwaves conference management software to consolidate their workflow.

Using Fourwaves, a single organizer was able to manage the entire process, including abstract submissions, peer-review assignments for nearly 30 reviewers, session building, and registrations for 260 attendees. The platform provided central visibility and tracking, which eliminated errors and version conflicts. This allowed Fourwaves to significantly reduce the operational burden on academics, enabling them to focus on research evaluation and shaping discussions instead of administrative friction.

European Policy for Intellectual Property (epip)