Case Study: Community Foundation of Greater Peterborough achieves hour-long fund reconciliation and streamlined fund management with Foundant Technologies

How did Community Foundation of Greater Peterborough take their funds reconciliation from one week to one hour

Community Foundation of Greater Peterborough, a small community foundation managing roughly $10M in assets and dozens of funds, struggled with fragmented systems—QuickBooks plus numerous spreadsheets—to track endowed and flow‑through funds across multiple investment accounts. Reconciling funds was slow, error‑prone and labor intensive (taking days or up to a week), so in 2018 they turned to Foundant Technologies and its CommunitySuite and CommunityGrants solutions (including Grant Lifecycle Manager) to centralize fund and grant management.

Foundant Technologies implemented an integrated fund‑management and grants workflow that puts multiple accounts and transfers in one place. The result: fund reconciliation that once took up to a week now takes about an hour, year‑end journal entries and allocations are completed in minutes instead of days, interfund transfers are simple to track, and the foundation can efficiently manage some 60–70 funds—saving staff time, reducing errors, and improving operational scalability.

Community Foundation of Greater Peterborough

Jennifer Debues

Director, Operations and Granting