Case Study: University of North Texas achieves faster campus event check-ins with FormAssembly

University of North Texas saves $50,000+ and launches student event check-in with FormAssembly

The University of North Texas faced a challenge when its legacy student event card swipe system became unmaintainable. The university needed a new solution to manage check-ins and track attendance for hundreds of events, but commercial alternatives were cost-prohibitive and a Salesforce-only approach would have required expensive additional licenses. They turned to FormAssembly to find a better path.

Using FormAssembly, UNT built a seamless, multi-form workflow integrated with Salesforce that allows any department to create events and check students in quickly via card swipe, QR code, or SAML SSO login. This solution required zero additional Salesforce licenses for event staff. The results were significant, with over 2,200 events run through the system in just over a year and cost savings exceeding $50,000 compared to the next-best software. FormAssembly enabled robust tracking and reporting that was previously impossible.

University of North Texas