Case Study: Westerville City School District achieves streamlined facility rentals and faster approvals with FMX

Large Ohio School District Improves Facility Rental Process for the Community with FMX

Westerville City School District (WCSD), an Ohio district serving about 15,000 K–12 students across 23 schools and the state’s 11th-largest district, faced significant challenges managing community facility rentals. Their previous system couldn’t detect scheduling conflicts or notify staff of modifications, required multiple approval steps, and led to double-bookings, misplaced documents, and long approval timelines.

After implementing FMX, WCSD streamlined approvals and gained transparent, filterable calendar views so the Event Scheduler can see activity across all schools. Staff find FMX easy to use and report improved communication via email and in-app notifications, plus the district can now generate cost estimates, send invoices, track unpaid balances, and calculate event revenue.

Westerville City School District

Kris Hurt

Event Scheduler