Case Study: KV Mechelen achieves faster, smoother gameday operations with FixForm

KV Mechelen saves 4–5 hours a week with FixForm

KV Mechelen, a Belgian football club, faced significant operational challenges in managing its stadium facilities and event preparations. Their safety and event manager relied on a disjointed system of Excel, WhatsApp, and emails, which resulted in no centralized overview, duplicated work, and an estimated loss of 4-5 hours per week on manual follow-up. This inefficient process created chaos and last-minute stress, especially on gamedays.

The solution was implemented by FixForm, which provided a centralized digital platform for reporting and task management. The key feature was a mobile checklist assistant that automated task generation and distribution for gameday preparations. As a result, KV Mechelen saved 4-5 hours weekly on general follow-up and an additional hour per gameday, while gaining real-time oversight and eliminating communication inefficiencies through FixForm.

KV Mechelen