Case Study: CAW Local 4209 (a local of Canada’s largest private‑sector union) achieves a paperless office and major cost and space savings with FileHold

Union locals save money by using FileHold software to eliminate paper

FileHold provided document and record lifecycle software to CAW Local 4209, a local of Canada’s largest private‑sector union, which was running out of office space and struggling to find critical membership documents stored in five filing cabinets. The paper backlog—grievances, job bids, dues records and correspondence—created risk of loss, misfiling and costly time spent searching for information.

By connecting a standard multifunction copier/scanner to FileHold and using a simple file plan that mirrored their physical storage, the union rapidly back‑filed paper records into a secure electronic repository. The system was deployed in days via six one‑hour web sessions, producing lightning‑fast search, reduced risk of lost documents, the elimination of roughly 75% of filing cabinets, and measurable time and cost savings that other unions have replicated.

CAW

Don Lajoie

CAW