Case Study: RDO Equipment achieves streamlined AP processing across 60+ locations with FileBound

Heavy Equipment Dealer Streamlines AP Processing Across 60+ Locations

RDO Equipment, a heavy equipment dealer with more than 60 locations across nine states, was struggling with paper-based accounts payable processes that couldn’t keep pace with its growth. Invoices were getting delayed or lost, and the centralized AP team needed a better way to support distributed approvers and manage high document volumes. RDO Equipment turned to FileBound document and workflow automation to address these challenges.

FileBound implemented a centralized AP solution that let employees at more than 60 locations access invoices immediately, route approvals efficiently, and reduce reliance on paper. As a result, RDO Equipment managed thousands of invoices each month with only 12 AP staff, kept staffing growth to just a few people over a decade, and avoided the need to nearly double headcount. FileBound also improved access for audits and expanded into other business areas, delivering long-term efficiency and broad adoption across the company.

RDO Equipment

David Green

IT Director