Case Study: Bedfordshire & Hertfordshire Police achieve secure, efficient records digitisation with EzeScan

Scanning comes in from the cold for Bedfordshire & Hertfordshire Police

The Bedfordshire & Hertfordshire Police Cold Case Review Team faced the challenge of managing vast quantities of sensitive paper records related to unsolved serious crimes. They needed to reduce physical storage, improve secure access to files, and overcome an internal aversion to scanning technologies, all with minimal budget and resources. The vendor EzeScan provided a solution using their document scanning and capture service to integrate with the force's existing electronic document record management system (EDRMS).

EzeScan was implemented in a one-month pilot to digitize and upload files, applying metadata for easy sorting and retrieval. The solution successfully dispelled myths about scanning, proving it could be deployed quickly and operated with minimal training. The results included significant space savings from reduced off-site storage costs, rapid access to digitized records, and enhanced security and document control, giving the police force confidence in the integrity of their digital archive.

Bedfordshire & Hertfordshire Police