Case Study: The UW Transplant achieves faster, more accurate lab data entry with Extract Systems

Achieving Comprehensive Lab Data In The Patient Record Just Got Easier

The UW Transplant, part of the University of Wisconsin Health System, needed a better way to manage the high volume of unstructured external lab results arriving by fax. Manual sorting, scanning, and data entry created a backlog, slowed turnaround times, and increased the risk of errors. Vendor Extract Systems provided an automated document capture and data extraction solution to help streamline this workflow.

Extract Systems implemented advanced data capture software to classify incoming documents, extract lab data, validate it, and route discrete results into the Epic EMR and document management system. The solution reduced data entry speed by 80%, cut the time for lab results to reach the EMR from more than two weeks to about 12 hours or less, and made priority results available within an hour, while also reducing errors and backlog.

The UW Transplant