Case Study: Sustrans achieves GDPR-compliant centralized asset access with Extensis Portfolio

Sustrans - Customer Case Study

Sustrans is a U.K. charity that makes it easier for people to walk and cycle, operating nationally with 550 staff and 3,500 volunteers. As its in‑house marketing and regional teams relied on an ever‑growing library of some 60,000 images and graphics, the organisation struggled to provide fast, consistent access across the country while meeting GDPR requirements for live event photography — including tracking usage and quickly removing images when permission was withdrawn.

Sustrans implemented Extensis Portfolio as a centralized digital asset management system, with Portfolio Flow for mobile uploads and metadata tagging. The solution created a single source of truth, expanded searchable access across teams, simplified compliance and image retirements, reduced downtime and training needs, and supported broader project work across the organisation.

Sustrans

Kate Strange

Director of Brand and Marketing