Case Study: University of Cape Town achieves 100% increase in asset value and 10-minute asset retrieval with Extensis Portfolio

More than Book Smart University Boosts Asset Value Via Portfolio

The University of Cape Town’s Communication and Marketing Department — a 45‑person team that manages the university’s websites and digital media for 28,600 students and 5,000 staff — was struggling with sprawling, hard‑to‑find assets (especially video), limited storage, and slow turnaround times. CMD needed a fast, cost‑effective way to centralize, organize and secure media so assets could be discovered and reused across faculties and departments.

UCT implemented Extensis Portfolio, migrating more than 250,000 assets in the first month and onboarding staff in about 15 minutes. Portfolio’s automated metadata ingestion and encrypted “vault” improved discoverability and security, cutting asset retrieval from days to about 10 minutes, doubling measured asset value, speeding media responses, and enabling shared access across teams.

University of Cape Town

Nico Badenhuizen

Senior PHP Developer