Case Study: Washington Court House City Schools streamlines procurement and invoicing with Euna Procurement

Empowering Washington Court House City Schools with Euna Procurement’s Marketplace and Invoicing Modules

Washington Court House City Schools (WCHCS) was facing significant procurement and invoicing challenges. As a school district serving 2,100 students, its processes were entirely manual and paper-based, leading to severe delays. Approval for purchases could take up to four weeks, often forcing teachers to pay for supplies out of pocket. The manual system was also prone to errors and made budget tracking and contract compliance difficult. Seeking to eliminate these bottlenecks, WCHCS turned to Euna Solutions and implemented its Euna Procurement platform, specifically the Marketplace and Invoicing modules.

By implementing Euna Solutions' automated modules, the district streamlined its entire financial workflow. The Marketplace module cut approval times from weeks to under 24 hours and facilitated over $3.6 million in purchases in its first year, while an AI-powered tool identified 25% in cost savings. The Invoicing module automated purchase order matching, reducing processing time by 60% and handling nearly 1,400 invoices annually with greater accuracy. This transformation provided the accounts payable team with full visibility and freed them from manual data entry, allowing for better financial forecasting and strategic budget management for WCHCS.

Washington Court House City Schools

Buckie Caulley

Accounts Payable Coordinator