Case Study: Haldimand County achieves streamlined meeting preparation — 33% faster agenda creation and 50% faster minutes & publishing with eScribe Software

Haldimand County Improves Meeting Preparation and Publishing Efficiency with eSCRIBE

Haldimand County, a municipality in Southwestern Ontario serving about 45,500 residents, was managing nearly 40 council and committee meetings a year with a largely manual agenda and report process—moving files between shared folders with no version control and publishing long PDF agendas to the website. Seeking improved efficiency and accessibility while retaining existing workflows, the County selected eScribe Software’s meeting management solution (eSCRIBE) to provide document tracking, collaboration and better web publishing.

eScribe Software implemented the eSCRIBE platform—leveraging tight Microsoft Office integration, Internet Publishing Plus for HTML5 web publishing and the Approval Manager mobile app—plus in-meeting minute capture and version history. The solution reduced agenda creation time by one-third and cut post-meeting minutes preparation and web publishing time by 50%, increased transparency by publishing more supplementary materials, and improved workflow visibility and approval speed; Haldimand County has since expanded eSCRIBE to support its Police Services Board.

Haldimand County

Evelyn Eichenbaum

Clerk