Case Study: Met Office achieves 30% higher meeting space utilization and 90% fewer double bookings with Eptura

Met Office boosts collaboration and productivity by optimizing meeting space management

The Met Office, the UK’s national weather service, struggled to manage 75 meeting spaces across multiple floors, facing frequent double bookings, no-shows, and little visibility into room usage that wasted time and hindered collaboration. To address this, Met Office partnered with Eptura to deploy a meeting space booking solution enhanced with advanced analytics and presence detection sensors.

Eptura’s platform centralized all rooms, enabled customized booking permissions, and used sensor-driven presence data plus analytics to reveal occupancy trends and peak demand. The solution delivered measurable impact: a 30% increase in meeting space utilization, a 90% reduction in double bookings, dramatically faster room setup (what took ~20 minutes now happens in a few clicks), and data-driven reconfiguration of spaces to boost collaboration and productivity.

Met Office

Sophie Parkhouse

Facilities Management Coordinator