Case Study: Toyota replaces cash advances with on-demand card control with Emburse

Toyota reduces cash advances from 400 to fewer than 70 with Emburse

Toyota Motor North America, a major automotive manufacturer, faced a significant challenge in managing travel expenses for its large workforce. With a corporate card policy that only covered frequent travelers, many employees, especially those in production, relied on manual cash advances. This created a heavy administrative burden for the accounts payable team, which had to manually track, reconcile, and recover funds from hundreds of outstanding advances. To solve this, Toyota turned to the vendor Emburse and implemented its Emburse Cards solution.

By using Emburse Cards, Toyota provided employees with on-demand access to company funds for specific assignments. The solution allowed for date-based budgets that expired automatically, eliminating the need for repayment of unused funds. This implementation by Emburse dramatically reduced outstanding cash advances from nearly 400 to fewer than 70, saving the finance team an estimated eight to ten hours of administrative work each week. The program also gave employees instant access to approved funds and streamlined operations across the U.S., Mexico, and Canada.

Toyota