Case Study: Fenstermaker achieves paperless, faster invoicing and reduced unbilled amounts with EleVia Software

Engineering Firm Tames Out-of-control Process With Elevia Electronic Invoicing

Fenstermaker, a 300‑employee multi‑disciplinary engineering firm headquartered in Lafayette, Louisiana, was overwhelmed by a paper-driven billing process — roughly 1,600 invoices a month produced 25‑inch-high stacks of drafts and supporting documents that were FedExed to project managers for review. After years of patching their Deltek Vision ERP, Fenstermaker engaged EleVia Software to analyze workflows and recommend a scalable solution.

EleVia Software implemented its EleVia Electronic Invoicing and EleVia Payables Approval & Tracking add-ons for Deltek Vision, enabling electronic draft invoice review, markup, automated reviewer notifications, scanned vendor invoices, and searchable storage. The change eliminated paper and FedEx shipments, lowered unbilled amounts despite a 30% revenue increase, improved receivables and cash flow, and allowed Fenstermaker to handle growth without adding accounting staff.

Fenstermaker

Dan Lavergne

Chief Financial Officer