Case Study: Summer Search achieves 22% travel cost reduction, improved auditing and student empowerment with Egencia

How Non-Profit Summer Search Leverages Egencia to Drive Down Costs by 22%, Improve Auditing and Empower Their Students

Summer Search is a nonprofit that helps low-income high school students gain life-changing summer experiences and leadership skills. Their challenge was to let students own the travel-booking process as a teachable moment while still maintaining mentor oversight, clear spend visibility for audits, and tight cost control so more dollars go to their mission.

By partnering with Egencia, Summer Search used TripController pre‑trip approval, a central-bill program and Expedia-like self‑service booking with real‑time reporting and custom data fields. The result: mentors can approve trips with one click, auditors can compare spend to the lowest logical fare, online adoption reached 97%, students rated the tool easy to use, and travel costs fell (including Average Nightly Hotel Rates 22% below industry averages in peak season), improving auditing, safety monitoring and program efficiency.

Summer Search

Matt Osgood

Program Coordinator