Case Study: State-Related Research University streamlines contract creation and cuts cycle times to minutes with Ecteon’s Contraxx

Ecteon’s Enterprise-Wide Contraxx Software Helps Higher Education Institution Defragment Processes and Streamline Contract Creation

Higher Education Institution, a large state-related research university, faced fragmented contract creation and storage across dozens of schools, centers, and administrative units. Legal and Purchasing found manual, decentralized processes—about 3,000 contracts and 1,500 business administrators producing inconsistent drafts with no version control—was creating risk and inefficiency. To solve this, the institution selected Ecteon's Contraxx contract lifecycle management (CLM) software.

Ecteon implemented and customized Contraxx as an enterprise-wide solution, adding smart-authoring templates and a simple intake form so non‑experts submit requests while Purchasing and Legal produce controlled drafts. The deployment centralized a 3,000-contract repository, standardized 24 agreement types, and cut cycle and search times from days to minutes. Ecteon’s Contraxx also reduced lengthy drafting to a single form, improved document accuracy, expanded adoption to additional departments within a year, and captured 100% of the institution’s buy‑side contract community.