Case Study: University of Virginia saves two workdays a month and eliminates meeting admin with Doodle

Doodle Helps to Manage Multiple Executives’ Calendars and Schedule as Many as Ten Internal and External Meetings a Week

The University of Virginia struggled with complex, high-volume scheduling: Sarah, a floating executive assistant who books up to ten internal and external meetings a week for multiple C‑suite leaders, needed a way to coordinate many competing calendars and stakeholders. To solve this, the University turned to Doodle, using its scheduling solution and the Bookable calendar appointment assistant.

Doodle enabled Sarah to create multiple online calendars, let guests book directly into executives’ schedules, and quickly find times that suit large groups — supporting 10 successful meetings per week, saving roughly two full workdays per month, and reducing admin work to zero. Doodle also sped up large projects like scheduling a leadership retreat for hundreds, helping the team secure dates and move planning forward faster.

University of Virginia

Sarah Mayfield

Executive Assistant