Case Study: Mississippi Valley Surgery achieves 20 hours/week time savings and HIPAA-compliant electronic records management with Document Locator

Document management and networked scanning software provide efficient electronic medical records management

Mississippi Valley Surgery Clinic, a four–OR outpatient surgical center serving 60–100 patients daily, needed an affordable, SQL Server–based way to manage roughly 400–500 weekly transcription documents while ensuring HIPAA-compliant approval workflows and timely physician signatures. The clinic required automation to prevent lost or delayed records and to support accurate, auditable billing.

Document Locator, a networked scanning and document management system integrated with Windows and MS Office, automated routing, notifications, and approvals, and flagged missing items while storing documents on SQL Server with NT-level access controls. The solution saved about 20 hours per week, sped up billing, maintained compliance, and fit the clinic’s small‑business budget.

Mississippi Valley Surgery

John Dooley

President