Case Study: Manatee County Sheriff’s Office achieves faster access to case reports and eliminates a 15-mile storage commute with Document Locator

Document Locator helps Manatee County Sheriff’s Office fight crime

Manatee County Sheriff’s Office in Bradenton, Florida — serving about 313,000 residents across 741 square miles with over 1,100 employees — handled roughly 65,000 cases a year (about 20 pages per report) but was slowed by paper-based records that were difficult and time‑consuming to store and retrieve. A prior scanning product proved complicated and had a steep learning curve, forcing staff to make 15‑mile trips to access records and creating delays in case processing.

They implemented Document Locator, a document management system with integrated scanning that installed quickly, required minimal training, and integrated with their existing Microsoft SQL Server. The solution eliminated the long commutes, delivered faster next‑day access to case reports, simplified hurricane‑related archiving (reducing the volume of records that must be moved during emergencies), and set the stage for automated workflows and web access so district attorneys can get immediate remote access to files.

Manatee County Sheriff’s Office

Rob Hoagland

Computer technician