Case Study: Stark County Community Action Agency streamlines Head Start enrollment with Docubee

SCCAA Automates with Docubee to Help More Children Succeed

The Stark County Community Action Agency (SCCAA) struggled with a cumbersome, paper-based application process for its Head Start program. Collecting the necessary documentation from families was tedious and time-consuming for staff, often requiring multiple follow-ups due to missing information or signatures, which left many children unenrolled. Seeking a digital solution, managers initially tested tools from Adobe and Docusign before finding a more suitable fit with Docubee.

By implementing Docubee, SCCAA automated its workflows, allowing for both staff-assisted and parent-led digital form completion. The Docubee platform streamlined data collection by auto-filling fields, embedding required fields to prevent incomplete submissions, and enabling quick one-off document sends. This drastically reduced administrative overhead and follow-ups, made the process easier for tech-savvy families, and ultimately enabled the agency to enroll more children into the program.

Stark County Community Action Agency

Melissa Rogers

Eligibility, Selection, and Recruitment Manager