Case Study: Urbana School District #116 achieves faster student record access and reduced paper storage with DocStar ECM

Urbana School District #116 - Customer Case Study

Urbana School District #116 in Urbana, Illinois faced the challenge of managing several hundred personnel files, thousands of student records across seven locations, and an extensive vendor paperwork backlog. To streamline access and reduce paper storage, the district selected DocStar and deployed DocStar Enterprise Content Management (ECM).

DocStar migrated accounts payable, personnel records and roughly 3,900 student files into DocStar ECM and began importing financial and board-packet documents, growing to a couple hundred thousand digital documents. The result: one room of file cabinets cleared (about 35–40 fewer cabinets), faster public access to transcripts, fewer last‑minute requests, and improved staff productivity as departments gain controlled viewing rights — all delivered through DocStar’s ECM solution.

Urbana School District #116

Elaine Windingland

Data Processing Supervisor