Case Study: Kent County Public Schools achieves instant access to archived records and faster audits with DocStar ECM

School System Graduates to Electronic Document Management

Kent County Public Schools, a Rock Hall, Maryland district serving more than 2,000 students across eight schools, faced growing problems with decades of paper files and brittle microfilm that made transcript retrieval, audits, and routine requests slow and risky. The district needed a durable, cost‑effective way to preserve and access student, transportation and food‑service records, so they selected DocStar and its DocStar Enterprise Content Management (ECM) solution.

DocStar ECM was deployed to digitize paper archives and convert microfilm images directly into searchable electronic records, with local partner support to streamline scanning and templates. As a result, staff can retrieve transcripts and audit information in minutes (not hours or days), year‑end record transfers now take only a couple of weeks, billing and audit queries are resolved instantly, and the district reports zero school board complaints since implementation — delivering faster service, lower risk from deteriorating microfilm, and measurable time savings across departments.

Kent County Public Schools

Margaret Ellen Kalmanowicz

Supervisor of Transportation and Food Service