Case Study: Spectrum Financial Advisors achieves enhanced compliance, document security and client service with DocStar

Imaging Pays Dividends for Investment Advisor

Spectrum Financial Advisors, a Cincinnati–based registered investment advisory firm managing about $150M for ~300 clients with eight employees, faced growing pains from 20 years of paper records, roughly 10,000 pages of statements per month and strict SEC/NASD retention and disaster‑recovery requirements. To solve mounting compliance, security and access issues the firm selected DocStar and deployed DocStar Enterprise Management Content (ECM) document imaging.

DocStar was implemented with desktop scanners, tight integration into staff workflows, AuthentiDate for tamper‑proof storage, and offsite backups for disaster recovery. The result: stronger document security and regulatory compliance, faster access to client files and higher customer satisfaction, improved employee productivity and morale, and tangible savings—Loftus estimates about a half‑person worth of productivity recovered and a dramatic reduction in physical filing (from roughly 20 cabinets toward three).

Spectrum Financial Advisors

Doug Loftus

Financial Advisors