Case Study: Cleveland Guardians achieves paperless document access and major storage cost savings with DocStar ECM

Embracing the Future While Remembering the Past

The Cleveland Guardians faced overwhelming paper archives—more than 20,000 files consuming office space and staff time—while trying to move toward a paperless operation. To address this, they turned to DocStar and its DocStar Enterprise Content Management (ECM) system, which the organization has used since 2003 to scan and manage decades of records.

DocStar’s ECM centralized and digitized 50+ years of files, eliminating an expensive offsite storage facility and giving HR, baseball operations, and finance instant, secure access to documents. The solution saved the team thousands of dollars per month in filing costs, sped document retrieval and sharing, and is used daily across departments, delivering measurable cost and time savings.

Cleveland Guardians

Crystal Basile

Coordinator of Benefits