Case Study: Rio Tinto Staff Superannuation Fund achieves paperless board meetings and saves a full-time salary with Diligent Boards

Diligent Boards brings Rio Tinto Staff Superannuation Fund into the digital age

Rio Tinto Staff Superannuation Fund, which manages about US $5.5 billion for roughly 30,000 members, is overseen by an 11‑member Trustee Board that met frequently and relied on time‑consuming paper board packs. Preparing, printing, collating and couriering materials consumed weeks of work each quarter, tying up two full‑time staff and costing the fund significant resources—an unsustainable burden after a company restructuring reduced administrative headcount.

The fund implemented Diligent Boards to move to a secure, paperless workflow, enabling board materials to be assembled in minutes and distributed within a day, accessible to all directors on any device. The change created a searchable document history, saved the equivalent of one full‑time salary plus printing and courier costs, and freed staff to focus on higher‑value work while improving efficiency and governance.

Rio Tinto

Brett Grant

Fund Secretary