Case Study: Brewster Academy achieves streamlined expense management and faster reconciliation with Diamond Mind purchase cards

Brewster Academy Simplifies Management of School Expenses

Brewster Academy, a 360‑student boarding and day school in New Hampshire, needed to simplify expense management, reduce the time spent matching receipts to payments, and integrate card spending with its new accounting system. To meet those needs, the school selected Diamond Mind purchase cards and online payment solutions to give faculty self‑service expense profiles and connect transactions directly to the general ledger.

Diamond Mind delivered an integrated online purchase‑card program with ledger integration, spending limits, category controls, on‑demand reporting, automated cash rebates, and the ability to schedule payments remotely. With over 200 Diamond Mind purchase cards in use and roughly 85% faculty adoption, Brewster achieved faster reconciliation, better budget compliance, direct cash‑back deposits, and reduced administrative workload — and later expanded to Diamond Mind card readers and Balance for even simpler event and account reconciliation.

Brewster Academy

Marsha J. Brooks

Assistant to the CFO and Director of Advancement