Case Study: Bay - IBI Group Architects captures $50K in additional annual reimbursables and boosts project profits with Deltek's Ajera

Bay - IBI captures an additional $50,000 in annual reimbursable expenses through seamless tracking in Ajera

Bay - IBI Group Architects, an 80‑person Houston firm, faced persistent problems with unbilled reimbursables, limited visibility into project profitability, and unreliable workload forecasting that led to projects being under- or overstaffed. These issues masked true project performance and hurt the firm’s bottom line.

By implementing Deltek Ajera—using project setup, the Pay When Paid report, and resource management and forecasting—project managers gained real‑time billing and staffing visibility. The firm increased billed reimbursables by $50,000 annually (from $50K to $100K), lifted average project profits by 5%, and reduced overhead through more accurate staffing.

Bay-IBI Group Architects

Myrna Norman

Business Manager