Case Study: One of the World's Largest Universities achieves automated vendor reconciliation and cuts vendor response time from 3 days to 30 minutes with Datamatics TruCap+

TruCap+ Helps in Data Capture in Vendor Reconciliation Process for One of World's Largest University

World's Largest University struggled with a time-consuming, manual vendor reconciliation process: outstanding statements arrived in multiple unstructured formats (emails, CRM, paper, images, spreadsheets), causing data-entry errors and requiring a large team to find, check and respond about invoice statuses. Datamatics was engaged to address this challenge using its TruCap+ Intelligent Document Processing solution.

Datamatics implemented TruCap+ in the university’s shared service center to auto-capture and structure data (invoice number, date, etc.) from varied document types, check invoice status in the ERP, and automatically send vendor updates and payment reports. The Datamatics solution reduced vendor response time from 3 days to 30 minutes, completed statement processing in minutes, cut turnaround time significantly, and materially increased operational efficiency.