Case Study: Largest Agrochemical Manufacturing Company achieves 70% faster document retrieval and 50% shipping cost reduction with Datamatics

Efficient Document Management System gives secure & easy accessibility of documents

Largest Agrochemical Manufacturing Company, a global agrochemical manufacturer with 23 sites and customers in 123 countries, faced fragmented, mostly scanned PDF documents stored on individual machines, insecure email-based sharing, and an inability to reuse regulatory data across regions. To address searchable capture, secure access and centralized storage, the company engaged Datamatics to deploy a Document Management Solution (DMS) using IBM Datacap and IBM FileNet P8/Workplace.

Datamatics customized Datacap to convert scanned PDFs into searchable files, integrated them into FileNet P8, added a “Download ALL” capability, implemented distributed cache servers and integrated with Active Directory and SAP, plus standardized processes and user training. The Datamatics solution cut search and retrieval time by 70%, reduced effort to handle duplicate data by 95%, lowered shipping costs by 50% and network usage by 30%, while improving role-based security and speeding regulatory submissions and time-to-market.