Case Study: Large European Manufacturer achieves automated processing of 140,000 invoices and 25% efficiency gain with Datamatics' TruCap+ & TruBot

A Large European Manufacturer automates processing of 140,000 invoices annually to increase efficiency with TruCap+ and TruBot

Large European Manufacturer, a Sweden-based company active in Energy, Marine and Food & Water with ~17,000 employees, faced slow, costly manual processing of over 140,000 invoices a year across dispersed sites and varied invoice formats. The accounts payable function was run by a 20‑person team on legacy systems, causing delays in GRN preparation, backlogs across multiple locations, and high processing costs. To address this, they partnered with Datamatics and deployed its solutions TruBot, TruCap+ (and the iPM workflow) to automate AP processing.

Datamatics reengineered and automated the end‑to‑end AP process using AI‑enabled RPA (TruBot), intelligent capture (TruCap+), and the iPM workflow to enable three‑way matching, GL mapping, automated approval routing and real‑time reporting. The solution now processes 140,000 invoices annually, delivered a 25% improvement in efficiency, faster processing with fewer errors, better cash management through real‑time visibility, easier reconciliation (including TDS returns) and enhanced data security and supplier satisfaction.