Case Study: Hillsborough County Clerk of Circuit Court & Comptroller achieves faster, lower-cost board records processing with DataBank IMX

Hillsborough County Clerk of the Circuit Court & Comptroller Revives Board Records Processes

Hillsborough County Clerk of Circuit Court & Comptroller was struggling with slow, manual Board Records processes that involved scanning huge volumes of documents, handling paper-heavy agenda packets, and managing signatures that could take days. The organization partnered with DataBank IMX and used OnBase to modernize document management and streamline records handling.

DataBank IMX implemented a phased solution that added searchable document storage, electronic routing and signatures, automated workflows, and digital agenda distribution. As a result, Hillsborough County Clerk of Circuit Court & Comptroller cut the Chairman signature process from up to a week to less than a day, significantly reduced scanning and paper use, and expects to save about $85,000 annually on agenda printing costs.

Hillsborough County Clerk of Circuit Court & Comptroller

Larry Lavacca

Solutions Specialist Manager