Case Study: Monroe County, Ohio preserves records and improves access with Cott Systems OIB

Monroe County Improves Productivity with Online Index Books

Monroe County, Ohio, faced a significant challenge with its Probate Court's public records. The staff was overloaded by requests, leading to damaged, crumbling documents from overuse and insufficient space to manage public traffic efficiently. They turned to Cott Systems for a solution to preserve their records and streamline access.

Cott Systems implemented its Online Index Books (OIB) solution, which digitally recreated the county's familiar analog indexing system. This drastically reduced physical handling of fragile records, preserving them for the future. The results provided by Cott Systems allowed researchers to access records online and remotely, freeing up staff to focus on essential tasks and eliminating the need for in-person copying.

Monroe County, Ohio

Brenda Roberts

Clerk of Probate and Juvenile Court