Case Study: Kiilto Family Oy achieves streamlined, secure board work with ContractZen

Improving Board Effectiveness Through Digitalization

Kiilto Family Oy, a century-old, family-owned chemical company with about 1,000 employees in 11 countries, struggled with inefficient board governance: roughly 30 company boards were still receiving materials by email, leading to version-control, accessibility and security issues. To address this, Kiilto Family Oy chose ContractZen and its all-in-one SaaS meeting and document management tools to digitalize board work and secure document handling.

ContractZen implemented a cloud-based board portal (meeting management, virtual data room and e-signatures) with documents stored securely in Microsoft Azure and backed by responsive customer support. The result was streamlined processes and reduced bureaucracy across the ~30 boards, centralized secure storage of all board and AGM documents, consistent access to the latest versions, and improved board efficiency—allowing Kiilto Family Oy’s board members to focus on decisions instead of searching for documents.

Kiilto Family Oy

Arto Raivio

Chief Financial Officer