Case Study: Paradise Valley Unified School District achieves streamlined, transparent contract management with Contract Eagle

The Paradise Valley School District has a purchasing team of seven, and each person can be managing over 120 contracts at once

Paradise Valley Unified School District, which manages 45 schools, faced a fragmented, manual contract process: a seven-person purchasing team each juggling 100+ contracts (one buyer tracked 117 on a paper cheat sheet), many agreements with 20–50 counterparties, and reliance on spreadsheets, calendars and paper that made version control and coverage difficult. The district selected Contract Eagle’s contract management solution to provide a more robust, user-friendly system.

Contract Eagle implemented a centralized contract repository with customizable fields, dashboards and an audit history that time‑stamps changes, allowing the whole team to see contract status and cover for colleagues easily. As a result, the purchasing team now manages 100+ contracts in the platform, has eliminated paper files, tracks supplier insurance expiries, and enjoys greater transparency and continuity—streamlining processes and simplifying compliance across the district.

Paradise Valley Unified School District

Claudia Leon

Director of Purchasing