Case Study: Tennessee Department of Public Safety achieves accurate, cost-effective asset management with Collective Data's collectiveQuartermaster

TDPS utilizes asset management software beyond tracking equipment and uniforms

The Tennessee Department of Public Safety (about 900 officers) struggled with asset management using an ill-suited procurement system and Excel spreadsheets, which created high error rates, poor visibility into where equipment went, and no reliable way to track individual troopers’ uniform allotments or serial-numbered items like badges. That lack of accuracy and transparency led to inefficiencies, extra costs, and frequent over-ordering.

Since implementing Collective Data’s collectiveQuartermaster in January, TDPS has gained barcode-compatible tracking, one-click issuance, audit and alert features, and detailed officer records. The result is faster, more accountable issuing, reduced over-ordering and operational costs, accurate tracking of badges and expirations, and a platform TDPS can expand to fleet and ordnance management.

Tennessee Department of Public Safety

Gary Lane Phillips

StoreKeeper