Case Study: Calcasieu Parish Sheriff’s Office achieves full inventory visibility and streamlined asset management with Collective Data

How Collective Data software can help consolidate your data and secure data access—see it in action

Calcasieu Parish Sheriff’s Office (CPSO) in Lake Charles, LA — a law enforcement agency with roughly 800–900 deputies (1,000+ when fully staffed), 5,800+ assets, 20,000+ inventory items and three warehouses — needed a reliable system to stock, track, charge and issue routine supplies (uniforms, batteries, paper, etc.). Without a centralized inventory solution they were generating excessive purchase orders, lacked visibility into on‑hand stock and could not efficiently manage returns, chargebacks or expiration/forecasting for protective gear.

After evaluating several platforms, CPSO selected Collective Data, which was customized to integrate selected GL accounts, add warehouse-specific fields (like discard date), create bespoke drop-downs and tailor reports for monthly reconciliations. The implementation delivered full inventory visibility across three warehouses, automated reorder alerts, streamlined request/approval and issuing workflows, improved auditing and expiration forecasting, and reduced the volume of daily POs while supporting 1,000+ officers with accurate asset and inventory management.

Calcasieu Parish Sheriff’s Office

Tracy Pittman

Archive & Supply Supervisor