Case Study: Iowa County Highway Department achieves real-time fleet management and reduced downtime with Collective Data

From Paper Trails to Real- Time Fleet Management Reducing Downtime and Streamlining Operations

Iowa County Highway Department, a rural Wisconsin agency responsible for maintaining 700 miles of roads and a fleet of 300+ vehicles and pieces of equipment, struggled with an outdated, paper‑based system for maintenance, work orders, and inventory. Those manual processes caused inefficiencies, increased downtime, higher operating costs, and made it difficult to keep up with year‑round road maintenance needs.

The department implemented Collective Data’s fleet management software—adding automated preventative maintenance scheduling, real‑time inventory tracking, mobile field entry, work‑order management, and custom reporting—which immediately streamlined operations. Results included significantly improved preventative maintenance, inventory accuracy within 2–4%, reduced downtime, and better data for budgeting and fleet decisions, a change the department calls a “game changer.”

Iowa County Highway Department

Tammy Fitzsimons

Business Manager